There are four methods* for exporting documents out of NetDocuments:
- Method 1: The Mass Export Tool
- Method 2: ndSync
- Method 3: ndMirror
- Method 4: Hire Optiable to Export your Document
*Each user also has the option to download documents. This will export the documents from NetDocuments but not preserve any folder or filter format.
This article will discuss Method 3: ndMirror
Exporting your documents from NetDocuments with ndMirror is a seamless process that ensures you retain access to your critical data while maintaining its integrity. NdMirror is designed to simplify bulk exports, allowing users to synchronize their NetDocuments content to a local repository or network drive. This powerful tool enables you to create an external backup of your files, ensuring easy access to offline copies for compliance, audits, or other purposes. By leveraging ndMirror, businesses can confidently manage their document transitions, reduce the risk of data loss, and maintain smooth operations. Whether you’re preparing for a migration or need a robust data export solution, ndMirror streamlines the task efficiently and precisely.
This works well if you have a lot of content to export, because NetDocuments makes a copy of an entire cabinet to a local PC or server.
Pros:
- It’s easy to use.
- It exports versions.
- It will append the doc ID to the name so files won’t be overwritten.
- In SQL, you will have a backup of all the document metadata
- You will have a backup of all the profile attribute tables in SQL. This is the only method that does this. (See the SQL Tables that are Created.)
- It will backup all your user and group data.
- Anyone at your firm will be able to back up the data.
Cons
- You need a consultant or an IT Professional to set it up.
- You need a computer to run it on.
- You need to have enough storage to back up your NetDocuments.
- You may encounter issues with file path length.
- It will not Export Folders. (But it will create a sql table that will tell you where the file is)
- It’s an add-on product from NetDocuments.
- It does require SQL, but it does work with SQL Express
- Deleted Items will not export.
Overview
We have this matter in NetDocuments:
And it will be copied down to your pc like this:
The Saved Searches and Folders are not exported; however, the locations are noted in the SQL Table.
NOTE:
If you delete something in NetDocuments, it will remove it from the ndMirror Location. Be sure to copy the folders to a safe location before deleting them in NetDocuments.